How to Create An AI-Powered RFP Response Generator Agent
An AI agent that transforms RFP documents and internal notes into professionally formatted proposals.
Connectors and tools
Google Drive
Created by
xpander.ai
Built for
Consulting enterprise firms
Technology vendors
Useful links
Challenge
This agent solves the enterprise challenge of turning a slow, manual, and inconsistent RFP response process, into a repeatable automation and workflow pipeline suitable for deployment and production use. By empowering this agent orchestration process across retrieval from Google Drive, structured proposal generation, and integrated delivery via email, it reduces cycle time while improving consistency, requirement traceability, and operational best practices for teams building and managing AI agents.
How the AI agent works
Below is how the agent works:
1. RFP ddocuments ingestion: The agent starts by accepting three inputs: the RFP document itself, internal notes (such as risk assessments or pricing justifications), and a reviewer email address.
2. Content orchestration: Once submitted, the system performs orchestration across two Google Drive knowledge bases, using retrieval as part of the agent runtime.
Key benefits
- Reduces RFP response time from days to hours via automation and orchestration.
- Ensures consistency with organizational guidelines and past successful proposals.
- Delivers professional formatting and structure suitable for enterprise review.
